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- #How to print address labels from excel 2013 how to#
- #How to print address labels from excel 2013 download#
If you’re beginning to feel a little confident with your merge and want to ramp it up a little, you can use conditional merge tools to tell Word to yes, print this record, and no, skip that one. #6: You Can Get a Little Fancy with Conditional Merges Now you can go ahead and add the merge fields to your page using Insert Merge Field, confident that Word will get it right.įigure 2 Use Match Fields to make sure Word is going to put your data in the right place on the labels or letters you’re merging. If you will be doing similar merges in the future, click the Remember This Matching for This Set of Data Sources on This Computer checkbox before you click OK. In the Match Fields dialog box, you can go through the fields one by one, clicking the down arrow and choosing the field you want to match up with the Word fields listed ( Figure 2).
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But before you do, be sure to click Match Fields in the Write & Insert Fields group of the Mailings tab to see how Word has matched up the data fields you imported with the fields used in the merge. (Unless of course you’ve used conditional fields, which we’ll talk about in a minute.) #5: Match Fields to Make Sure Word Puts Your Data in the RightĪfter you add your recipient list to Word and edit the data as needed, you’re almost ready to put the fields on the page in the order you want them to appear. Sort and organize your data records so they appear in the order you want them to be printed or sent, and when Word imports the data, the merge will be prepared using the data in sequence. For this reason, it’s a good idea to sort your data-in the Excel worksheet you’re using or your Access database or other data manager-before you add it to Word using the Select Recipients tool in the Start Mail Merge group of the Mailings tab. #4: Prepare Your DataĪlthough Word does a good job of displaying the data where you want it (provided you’ve matched up the fields in the right way), it doesn’t include tools for doing things like grouping your data into subsets. So what kind of end product do you want to send? Know before you begin creating your project what the outcome will be, and that will help guide you in your formatting and the types of information you include in the merge. You can create labels, letters, envelopes, email messages, and a directory, which lists your data records one after another. Word gives you the option of creating a number of different merge documents.
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#How to print address labels from excel 2013 download#
If you find an updated template, download it to your computer and save it in the C:\Users\\AppData\Roaming\Microsoft folder, so Word will know where to find it. You can go to the label manufacturer’s site and search for the specific labels you seek. If you don’t see the template of the merge document you need, you can try going outside of Word 2013 and searching online for the template you’re looking for. Word displays a collection of current templates you can then click and download to your computer.įigure 1 Word 2013 includes many different merge templates you can tweak to fit your merge project needs. If you want to find label templates, type labels in the search box.
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Start by launching Word 2013 and in the Start screen, type merge in the search box, and tap or click Search ( Figure 1). Word 2013 comes with a number of mail merge templates you may be able to use or adapt to fit your merge project, whether you’re creating customer letters, mailing labels, or customized documents using product information and other variable data.
#How to print address labels from excel 2013 how to#
And you’ll even learn how to save it all and use it again so you don’t have to start from scratch next time. This article offers a number of tips and tricks to help you put together, merge, and troubleshoot your merge projects without a lot of hassle. And if you work with huge data lists with lots of data fields that you need to include somewhere-on the letter, on the form, on the labels-you may be tied up in knots about how to get all the fields you need into the space you’ve got. If mail merging isn’t something you do often, you may find yourself struggling to remember what goes where, when. When you mention the words “mail merge” to Word users, the majority of them groan.
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